Remote Executive Assistant for Busy Executives

Getwingapp; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Performance incentives

Job security

Paid training

Inclusive culture

Upskilling

Work from home

Career growth

Fun environment

Holiday pay

Overtime pay

Job summary

Wing is seeking an Executive Assistant to manage emails, channels, and calendar for the executive. You will gather context before escalation, follow up with staff and clients, and attend client meetings to capture notes and action items.

Responsibilities include prioritizing updates, tracking requests, and coordinating with Jira/Teams for internal updates. Strong English, independence, and proactive organization are essential for this remote role.

Qualifications

• 5+ years of related experience.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong customer service mindset with experience handling staff and client communications.
• Proven ability to work independently and think critically.
• Good judgment with the ability to prioritize urgency and importance.
• Proactive, self-managing, and highly organized.
• Experience attending meetings, taking notes, and tracking follow-ups/action items.
• Strong English proficiency (reading, writing, and speaking with a neutral accent).
• Ability to create boundaries and help protect executive bandwidth.

Responsibilities

• Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive.
• Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately.
• Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency.
• Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff.
• Summarize only critical information and updates that Linda actually needs to know.
• Track client requests, project progress, equipment/orders, pending fixes, and follow-ups.
• Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates.
• Escalate concerns and issues only when necessary.
• Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention.
• Help protect the executive’s time through critical thinking, organization, and proactive decision‑making.

Skills

Organization

Communication

Independence

Critical thinking

Prioritization

English proficiency

Tools

Microsoft Teams

JIRA

Mailchimp

ClickUp

Chatwoot

Job description

Wing is seeking an Executive Assistant to manage emails, channels, and calendar for the executive. You will gather context before escalation, follow up with staff and clients, and attend client meetings to capture notes and action items.

Responsibilities include prioritizing updates, tracking requests, and coordinating with Jira/Teams for internal updates. Strong English, independence, and proactive organization are essential for this remote role.