Remote Executive Assistant to Drive Efficiency

Zirtual; Dallas (TX); On-site; USD 16,740 - 42,408; Full time

Job summary

Zirtual, a remote-first company delivering high-quality executive support, is seeking an Executive Assistant who can manage calendars, emails, travel, and daily operations for busy clients. You will work independently while receiving guidance from an Account Supervisor to ensure proactive, accurate handling of tasks.

This independent contractor role requires strong organization, exceptional written and verbal communication, and the ability to juggle multiple clients and deadlines during PST or

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage multiple clients and deadlines.
• Proactive, resourceful, and solution-oriented mindset.
• Ability to work independently in a remote environment.

Responsibilities

• Manage and coordinate complex calendars and appointments.
• Schedule meetings, calls, and events across multiple time zones.
• Anticipate scheduling conflicts and proactively resolve them.
• Monitor and manage inboxes, including drafting and responding to emails.
• Prioritize communications and ensure timely follow-up.
• Serve as a liaison between clients and internal/external contacts.
• Prepare documents, presentations, and reports.
• Handle data entry, file organization, and record maintenance.
• Assist with project coordination and task tracking.
• Research and book travel arrangements and create detailed itineraries.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Multi-client management

Proactive mindset

Independent work

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Calendar tools (Google/Outlook)

Asana

Trello

ClickUp

Zoho

Salesforce

Slack

Zoom

Teams

Job description

Zirtual, a remote-first company delivering high-quality executive support, is seeking an Executive Assistant who can manage calendars, emails, travel, and daily operations for busy clients. You will work independently while receiving guidance from an Account Supervisor to ensure proactive, accurate handling of tasks.

This independent contractor role requires strong organization, exceptional written and verbal communication, and the ability to juggle multiple clients and deadlines during PST or