Remote Executive Assistant & Client Operations Partner

VaVa Virtual Assistants; New York (NY); Remote; USD 34,000 - 55,000; Part time

Job summary

VaVa Virtual Assistants is seeking a Virtual Executive Assistant to act as the operational backbone for clients on a 1099 contract basis. You will manage client relationships, handle back-office tasks, and ensure precision in day-to-day activities across time zones.

The role requires self-motivation, 3+ years in executive support, and a proven track record in a remote environment. You’ll join a connected contractor community with regular virtual gatherings and client engagements.

Qualifications

• 3+ years in executive or administrative support, including direct support to an executive.
• At least 1 year in a fully virtual/remote capacity.
• Available to commit at least 20 hours per week for high-touch clients.

Responsibilities

• Manage client inboxes, draft responses, and maintain reliable communication.
• Coordinate calendars across time zones and schedule meetings with reminders.
• Prepare polished presentations and reports; conduct topic research for clients.
• Maintain CRM records, handle confidential information, and ensure data accuracy.

Skills

Communication

Time management

Remote work

Client relationship management

Education

Degree not required

Administrative certification

Google Workspace certification

Tools

Google Workspace

Microsoft Office

Slack

Zoom

CRM tools

Trello / Asana / Notion / Monday.com

Job description

VaVa Virtual Assistants is seeking a Virtual Executive Assistant to act as the operational backbone for clients on a 1099 contract basis. You will manage client relationships, handle back-office tasks, and ensure precision in day-to-day activities across time zones.

The role requires self-motivation, 3+ years in executive support, and a proven track record in a remote environment. You’ll join a connected contractor community with regular virtual gatherings and client engagements.