Remote Executive Assistant & Client Services Coordinator

Openkrill; United States; Remote; USD 40,000 - 62,000; Full time

Benefits offered by this job

Remote work

Birthday bonus

Testimonial bonus

Entry monthly raffle

No tracker

Job summary

Assist World is hiring a Virtual Executive Assistant / Client Services Coordinator to be the first contact for clients. The role supports light scheduling, calendar tasks, and CRM upkeep while helping manage client communications.

You will occasionally join virtual calls for brief introductions, assist with weekly team meetings, and help run client webinars every other week. The position offers long-term growth in a remote setting.

Qualifications

• Minimum 3 years of experience in customer service, EA, front-desk or receptionist roles.
• Experience with scheduling and calendar coordination is required.
• Comfort with AI drafting tools to respond to clients is a plus.

Responsibilities

• Answer inbound calls and be the first contact for clients.
• Support light scheduling and calendar tasks.
• Help run client webinars and virtual team meetings approximately every two weeks.
• Assist with CRM data entry and keeping records updated.
• Join Zoom/Teams briefly to introduce clients before advisor handoff.
• Communicate task updates via WhatsApp, Teams or chat.

Skills

Customer service

Executive assistant

Front desk

Phone etiquette

Scheduling

CRM access

Team coordination

Tools

OpenPhone/Quo

PhoneBurner

Zoom

Microsoft Teams

Claude

ChatGPT

Copilot

Job description

Assist World is hiring a Virtual Executive Assistant / Client Services Coordinator to be the first contact for clients. The role supports light scheduling, calendar tasks, and CRM upkeep while helping manage client communications.

You will occasionally join virtual calls for brief introductions, assist with weekly team meetings, and help run client webinars every other week. The position offers long-term growth in a remote setting.