Remote Sales Executive Assistant: Pipeline & Proposals

VaVa Virtual Assistants; New York (NY); Remote; USD 34,000 - 55,000; Part time

Job summary

VaVa Virtual Assistants is seeking a skilled Virtual Sales Executive Assistant to own client relationships and bring a sales background to the table. This remote 1099 role estends across outreach, CRM, and proposal management; you will work with clients to move opportunities through pipelines and reflect VaVa's standards in every interaction.

You will join a contractor community with regular virtual gatherings, strong collaboration, and a culture that emphasizes trust, accountability, and

Qualifications

• Must reside and be authorized to work in the United States.
• At least 3 years of demonstrated experience in sales, sales support, or sales operations.
• Direct experience working with a sales leader, founder, or sales team.
• At least 1 year of experience working full-time in a virtual or remote capacity.
• Available at least 20 hours per week to support high-touch (daily), deliverable-focused clients.

Responsibilities

• Manage the client’s sales inbox by prioritizing replies, drafting responses, and ensuring no inquiry goes unanswered.
• Carry out outbound outreach to the client’s strategy through LinkedIn and cold email with personalized messages and cadences.
• Build prospect lists, clean, deduplicate, enrich, and verify data before any send.
• Maintain the CRM and prospect spreadsheets across stages and tasks.
• Qualify prospects against the client’s ICP and route qualified ones to the client or sales team.
• Prepare, send, and follow up on proposals, RFPs, and sales agreements; track through e-signature.
• Prepare pitch decks and maintain a library of sales collateral and email templates.
• Schedule and coordinate sales calls across time zones; log notes and follow-ups with AI notetaker tools.
• Draft, edit, and proofread sales emails and nurture messages in the client’s voice.
• Support indirect sales efforts like networking, podcast bookings, and referrals; log in CRM.
• Deliver regular pipeline updates covering prospect stages, response rates, stalled deals, and metrics.
• Hand off new customers to onboarding and update the CRM.
• Follow CAN-SPAM and do-not-call rules; opt-out handling.

Skills

Sales experience

Remote work

Client relationship management

Time management

Independent contractor mindset

Education

Degree not required

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Excel

Google Sheets

Salesforce

HubSpot

HoneyBook

Dubsado

ActiveCampaign

Mailchimp

Calendly

Acuity Scheduling

Trello

Asana

ClickUp

Notion

Monday.com

LinkedIn Sales Navigator

Apollo.io

Hunter.io

ZoomInfo

PandaDoc

DocuSign

Fireflies

Otter

Granola

Job description

VaVa Virtual Assistants is seeking a skilled Virtual Sales Executive Assistant to own client relationships and bring a sales background to the table. This remote 1099 role estends across outreach, CRM, and proposal management; you will work with clients to move opportunities through pipelines and reflect VaVa's standards in every interaction.

You will join a contractor community with regular virtual gatherings, strong collaboration, and a culture that emphasizes trust, accountability, and