Remote Executive Assistant & AI-Driven Operations Lead

Inside Out Hiring; United States; Remote; USD 28,000 - 33,000; Part time

Job summary

Madrid Operations Group is hiring an Executive Assistant / Operations Manager to partner with the Managing Partner in a growing fractional operations consultancy. This remote role concentrates on inbox triage, calendar management, and timely follow-up to ensure nothing falls through the cracks.

You will build AI-driven workflows and SOPs in Notion and Claude, support client-facing coordination, and may join client meetings as trust is established.

Qualifications

• Experience with high-volume inbox and calendar coordination.
• Ability to own end-to-end admin tasks with minimal oversight.
• Strong written and verbal English communication for client interaction.

Responsibilities

• Inbox triage and calendar management for the Managing Partner.
• Proactively follow up on pending items and maintain action lists.
• Coordinate client communications and participate in meetings as needed.
• Develop AI-driven workflows, dashboards, and SOPs in Notion and Claude.
• Execute time-sensitive requests within 24 hours with initiative.
• Support back-end execution for client engagements as the team grows.

Skills

Inbox management

Calendar management

Ownership

Strategic thinking

Client-facing professionalism

Operational autonomy

English communication

Tools

Notion

Claude (AI)

Email management systems

Calendar software

Job description

Madrid Operations Group is hiring an Executive Assistant / Operations Manager to partner with the Managing Partner in a growing fractional operations consultancy. This remote role concentrates on inbox triage, calendar management, and timely follow-up to ensure nothing falls through the cracks.

You will build AI-driven workflows and SOPs in Notion and Claude, support client-facing coordination, and may join client meetings as trust is established.