Remote Executive Assistant: AI-Driven Ops & CRM

InsideOutVAS; United States; Remote; USD 20,000 - 24,000; Part time

Job summary

InsideOutVAS is hiring an Executive Assistant for a remote role serving the Founder across a music studio, rental portfolio, and digital ventures. You will manage CRM, handle intake, scheduling, and lead follow-up from LATAM or South Africa, with a focus on accuracy and proactive problem solving.

The position starts part-time and gradually expands to full-time. Strong English communication and AI workflow skills are essential to support growth and operational efficiency.

Qualifications

• Outstanding, clear English verbal communication for US-based clients and tenants.
• Support founder with scheduling, priorities, and deadlines.
• Experience with GoHighLevel for lead tracking and nurture.
• Calm, even-tempered approach to conflicts and policy enforcement.
• Familiar with AI tools (ChatGPT/Claude) for process automation.
• Basic Google Drive organization for accounting coordination.

Responsibilities

• Phase 1: Core Studio Operations & CRM—oversee GoHighLevel, track prospects, nurture sequences, maintain records.
• Phone intake with localized English-speaking presence to explain offerings and pricing to prospective clients.
• Schedule coordination across instructors and groups, resolve peak bottlenecks.
• Manage customer disputes and refunds, enforce makeup policies.
• Phase 2: Digital Growth & AI Automations—support social media, evaluate ads, modernize course systems.
• Phase 3: Real Estate & Financial Admin—organize receipts/invoices for multiple properties for CPA handoff.

Skills

Clear English Proficiency

Proactive Accountability

CRM Operations: GoHighLevel

Conflict Resolution

AI Tool Proficiency

Financial Organization

Tools

GoHighLevel

Zapier

Scheduling Software

Job description

InsideOutVAS is hiring an Executive Assistant for a remote role serving the Founder across a music studio, rental portfolio, and digital ventures. You will manage CRM, handle intake, scheduling, and lead follow-up from LATAM or South Africa, with a focus on accuracy and proactive problem solving.

The position starts part-time and gradually expands to full-time. Strong English communication and AI workflow skills are essential to support growth and operational efficiency.