Executive Administrative Assistant to 4 VPs | Remote

Sumitomo Pharma; Atlanta (GA); Remote; USD 72,000 - 90,000; Full time

Job summary

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology organization. This is a remote role with periodic on-site meetings near Marlborough, MA.

The ideal candidate is organized, proactive, and discreet, capable of managing calendars, travel, and expense processes. Responsibilities include calendar management, travel arrangements, expense reporting, communications routing, meeting planning, and project

Qualifications

• 3–5+ years of administrative support experience in pharma/biotech/healthcare preferred.
• Demonstrated ability to support multiple leaders simultaneously.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars for four Vice Presidents, scheduling and conflict resolution.
• Coordinate domestic travel, accommodations, itineraries, and expense reporting.
• Screen and route communications; support meetings, town halls, and off-sites.
• Track deadlines and milestones; assist with onboarding and facilities/IT coordination.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Organizational skills

Prioritization

Tools

MS 365

Job description

Sumitomo Pharma America (SMPA) is seeking an Administrative Assistant to provide high-level support to four Vice Presidents in the R&D Oncology organization. This is a remote role with periodic on-site meetings near Marlborough, MA.

The ideal candidate is organized, proactive, and discreet, capable of managing calendars, travel, and expense processes. Responsibilities include calendar management, travel arrangements, expense reporting, communications routing, meeting planning, and project