Executive Assistant to 4 VPs, R&D Oncology (Remote)

Sumitomo Pharma; Annapolis (MD); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

401(k) plan

Medical, dental, vision insurance

Paid time off

Job summary

Sumitomo Pharma America (SMPA) seeks a proactive Administrative Assistant to support four VPs in the R&D Oncology organization. This remote-first role requires occasional on-site time in Marlborough, MA, to optimize leadership productivity in a fast-paced pharmaceutical environment.

The ideal candidate will manage complex calendars, coordinate international travel, process expenses, and coordinate meetings and events.

Qualifications

• 3–5+ years of administrative support experience in pharma/biotech/healthcare.
• Experience supporting multiple leaders simultaneously.
• Proficient in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Excellent organizational skills with ability to prioritize competing demands.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Strong attention to detail and follow-through.
• Flexible and able to operate in a dynamic, fast-paced environment.
• Willingness to collaborate across time zones for global coordination.

Responsibilities

• Manage calendars for four VPs, coordinate meetings, and resolve conflicts.
• Coordinate domestic and international travel incl. flights and itineraries.
• Process expense reports and reconcile expenses.
• Screen and route communications; prioritize and follow up.
• Plan and execute team meetings, town halls, and off-sites; manage logistics.
• Track deadlines and milestones for departmental projects.
• Coordinate onsite program team meetings; reserve spaces and catering.
• Support R&D Oncology initiatives and back up the CMO Executive Assistant.

Skills

Microsoft 365

Organizational skills

Communication

Confidentiality

Time management

Cross-timezone coordination

Tools

Concur

Job description

Sumitomo Pharma America (SMPA) seeks a proactive Administrative Assistant to support four VPs in the R&D Oncology organization. This remote-first role requires occasional on-site time in Marlborough, MA, to optimize leadership productivity in a fast-paced pharmaceutical environment.

The ideal candidate will manage complex calendars, coordinate international travel, process expenses, and coordinate meetings and events.