Remote Design Coordination Specialist

TeamCivX; Orinda (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

TeamCivX in California seeks detail-oriented Design Coordinators to support design projects in short, focused intervals. You will set up project folders, review work for content and design accuracy, and provide actionable feedback based on the creative brief, overseeing edits as directed.

You will collaborate with Designers and CSMs to keep work moving through the workflow. Strong organization, communication, and a keen eye for detail are essential for success.

Qualifications

• 2+ years in design coordination or creative operations preferred.
• Ability to evaluate design files and provide constructive, objective feedback.
• Familiarity with design terminology, file types (AI, INDD, PDF), and basic print/digital specs.
• Excellent organizational skills and ability to jump between multiple projects.
• Clear communicator, comfortable nudging designers or CSMs when something is missing or delayed.

Responsibilities

• Project Setup and Intake: Review creative briefs, gather required assets, and set up organized project folders for designers.
• Design and Content Feedback: Review in-progress design files to ensure they reflect the brief and required specifications. Provide clear design direction and feedback to designers. No layout or production work required.
• Asset and File Accuracy Checks: Proofread copy, check versioning, verify naming conventions, and ensure all required elements are included.
• Tracking and Documentation: Input projects into Airtable, update status fields, and ensure records stay accurate. Notify the Client Services Manager when a deliverable is ready for next steps.
• Important: This role supports specific moments in the workflow. It does not own the full lifecycle or lead communication with clients.

Skills

Design coordination

Feedback & critique

Proofreading

Organizational skills

Communication

Tools

Airtable

Google Drive

Adobe Acrobat

Zoom

Illustrator

InDesign

Job description

TeamCivX in California seeks detail-oriented Design Coordinators to support design projects in short, focused intervals. You will set up project folders, review work for content and design accuracy, and provide actionable feedback based on the creative brief, overseeing edits as directed.

You will collaborate with Designers and CSMs to keep work moving through the workflow. Strong organization, communication, and a keen eye for detail are essential for success.