Design Coordinator

GDH; Bentonville (AR); On-site; USD 34,440 - 41,328; Full time

Job summary

A leading design and consulting firm in Bentonville is seeking a meticulous Project Design Coordinator to enhance project workflows. This full-time role involves managing project documents, collaborating with teams, and utilizing advanced Excel for data analysis. The ideal candidate has strong organizational skills and is capable of handling multiple tasks. This position offers a competitive hourly wage and a dynamic working environment.

Qualifications

• Proven proficiency in Microsoft Office Suite with advanced Excel skills.
• Strong organizational skills and attention to detail.
• Experience in document management and data analysis preferred.

Responsibilities

• Manage project-specific documents and ensure they are accessible.
• Implement processes for centralizing essential information.
• Analyze data and generate reports to track project progress.
• Coordinate tasks using Office 365 tools for effective information sharing.

Skills

Proficiency in Microsoft Office Suite

Advanced skills in Microsoft Excel

Strong organizational skills

Excellent communication skills

Analytical mindset

Job description

Role Summary

We are seeking a meticulous and adaptable Project Design Coordinator to join our dynamic team. This role is crucial for supporting our design team by efficiently managing project‑specific documents and analyzing performance metrics to enhance decision‑making processes. The successful candidate will be based on‑site and play a pivotal role in ensuring the smooth operation of project workflows and communication across departments. This is a full‑time position that promises a challenging yet rewarding work environment.

Responsibilities

• Collect, organize, and manage project‑specific documents such as floorplans and design documentation, ensuring they are up‑to‑date and readily accessible for the design team.
• Implement streamlined processes for centralizing essential information and maintaining comprehensive records of project documentation.
• Utilize advanced Excel skills to export, filter, and analyze data including light metrics counts, design totals, and late items to generate accurate reports that track project progress and identify potential bottlenecks.
• Provide general office support by managing email communications and coordinating tasks using Office 365 tools to ensure effective information sharing and issue resolution.
• Act as the primary contact for design‑related inquiries, facilitating communication between internal teams to address missing elements or implement changes promptly.
• Participate actively in weekly team meetings to integrate with the team, socialize updates, and collaboratively address any outstanding issues.
• Maintain consistent communication and foster collaboration under the guidance and support of the immediate team to ensure alignment and efficient workflow.

Qualifications

• Proven proficiency in Microsoft Office Suite, with advanced skills in Microsoft Excel.
• Strong organizational skills with a keen attention to detail for effective document and data management.
• Excellent communication and interpersonal skills, capable of working collaboratively with various teams and stakeholders.
• Analytical mindset with the ability to interpret data and translate it into actionable insights.
• Experience in document management and data analysis in a corporate setting is highly preferred.
• Ability to manage multiple tasks simultaneously and meet tight deadlines.
• High level of initiative and reliability, with the capability to work independently when required.
• A background in project management or design‑related fields is advantageous but not mandatory.
• Commitment to maintaining high standards of confidentiality and the integrity of official records.
• Eligibility to work in the United States without sponsorship.

Pay Range

$25.00 – $30.00 per hour

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Design, Art/Creative, and Information Technology

Industry

• IT Services and IT Consulting