Design Coordinator (Temporary / Seasonal - Remote)

TeamCivX; Orinda (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

TeamCivX in California seeks detail-oriented Design Coordinators to support design projects in short, focused intervals. You will set up project folders, review work for content and design accuracy, and provide actionable feedback based on the creative brief, overseeing edits as directed.

You will collaborate with Designers and CSMs to keep work moving through the workflow. Strong organization, communication, and a keen eye for detail are essential for success.

Qualifications

• 2+ years in design coordination or creative operations preferred.
• Ability to evaluate design files and provide constructive, objective feedback.
• Familiarity with design terminology, file types (AI, INDD, PDF), and basic print/digital specs.
• Excellent organizational skills and ability to jump between multiple projects.
• Clear communicator, comfortable nudging designers or CSMs when something is missing or delayed.

Responsibilities

• Project Setup and Intake: Review creative briefs, gather required assets, and set up organized project folders for designers.
• Design and Content Feedback: Review in-progress design files to ensure they reflect the brief and required specifications. Provide clear design direction and feedback to designers. No layout or production work required.
• Asset and File Accuracy Checks: Proofread copy, check versioning, verify naming conventions, and ensure all required elements are included.
• Tracking and Documentation: Input projects into Airtable, update status fields, and ensure records stay accurate. Notify the Client Services Manager when a deliverable is ready for next steps.
• Important: This role supports specific moments in the workflow. It does not own the full lifecycle or lead communication with clients.

Skills

Design coordination

Feedback & critique

Proofreading

Organizational skills

Communication

Tools

Airtable

Google Drive

Adobe Acrobat

Zoom

Illustrator

InDesign

Job description

Timeline: Hours will fluctuate throughout 2026, especially busy in April, May, September and October
Reports to:Director of Creative Operations

About TeamCivX

TeamCivX is California’s leader in election strategy and communications for public agencies.

• We create and execute informational communication strategies for public agencies
• We help develop revenue measures for the ballot to meet the needs of our clients and the communities they serve
• We run privately-funded political campaigns to win voter approval for taxes, bonds and other public funding, as well as affordable housing and other needed developments
• We help elected officials and qualified candidates who reflect our values make their case to their constituents when running for election

We are a fully remote company, with partners and staff throughout California.Applicants must reside in California.

Overview

We are seeking detail-oriented Design Coordinators to support design projects in short, focused intervals. This role is not responsible for managing projects end-to-end; instead, you will step in during key stages to set up project files, review work for content and design accuracy, and provide actionable design feedback based on the creative brief and oversee edits/changes as directed.

You will collaborate closely with Designers and Client Services Managers (CSMs) to keep creative moving through the workflow. This role requires strong organization, excellent communication, a good design eye, and confidence in giving constructive feedback, not just moving files from point A to point B.

Key Responsibilities

Project Setup and Intake:
Review creative briefs, gather required assets, and set up organized project folders for designers.

Design and Content Feedback:
Review in-progress design files to ensure they reflect the brief and required specifications.
Provide clear design direction and feedback to designers. No layout or production work required.

Asset and File Accuracy Checks:
Proofread copy, check versioning, verify naming conventions, and ensure all required elements are included.

Tracking and Documentation:
Input projects into Airtable, update status fields, and ensure records stay accurate.
Notify the Client Services Manager when a deliverable is ready for next steps.

Important:
This role supports specific moments in the workflow. It does not own the full lifecycle or lead communication with clients.

Qualifications

• 2+ years in design coordination or creative operations preferred
• Ability to evaluate design files and provide constructive, objective feedback
• Familiarity with design terminology, file types (AI, INDD, PDF), and basic print/digital specs
• Excellent organizational skills and ability to jump between multiple projects
• Strong proofreading skills and meticulous attention to detail
• Clear communicator, comfortable nudging designers or CSMs when something is missing or delayed

Preferred Tools

• Airtable or similar project tracking platform
• Google Drive (shared folder structures and versioning)
• Adobe Acrobat (markup and commenting)
• Zoom
• Basic familiarity with Adobe design tools (Illustrator and InDesign), no hands-on design work required

Ideal Profile

You love structure, design details, and moving creative work forward. You are not designing, but you know how to provide thorough feedback and help designers hit the mark quickly.