Remote Clerical Assistant III — Organization & Scheduling Pro

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 35,000 - 45,000; Full time

Benefits offered by this job

Telework up to 3 days/week

Job summary

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to support the Bureau of Certification Services and ensure smooth office operations for early learning program licensing and approvals. The role emphasizes accuracy, teamwork, and effective communication while handling paperwork and provider interactions.

Full-time schedule with standard hours and potential telework up to 3 days per week. The position requires basic keyboarding speed and PA residency compliance.

Qualifications

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title).
• One year of moderately complex clerical experience.
• An equivalent combination of experience and training.

Responsibilities

• Explain basic certification requirements to providers and direct callers to appropriate staff.
• Assemble informational packets and prepare correspondence for orientations and meetings.
• Maintain orientation schedules and arrange rooms and materials for staff and providers.
• Track supplies, tag equipment, and prepare inventory reports for the office.
• Review and enter certification applications and contact providers for missing information.
• Create, organize, and update facility files in electronic and paper formats.

Skills

Keyboarding

Job description

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to support the Bureau of Certification Services and ensure smooth office operations for early learning program licensing and approvals. The role emphasizes accuracy, teamwork, and effective communication while handling paperwork and provider interactions.

Full-time schedule with standard hours and potential telework up to 3 days per week. The position requires basic keyboarding speed and PA residency compliance.