Clerical Assistant 3: Plan Submissions & Admin Support

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 36.000 - 48.000; Vollzeit

Benefits dieser Stelle

Telework up to 3 days/week

Zusammenfassung

Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to support the Division of Safety Inspection in managing electronic plan submissions and office operations. You will maintain databases, coordinate system issues, and develop processes to improve workflows.

The role offers full-time employment with potential telework up to three days per week after training, and requires residency within Pennsylvania.

Qualifikationen

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent) or
• One year of moderately complex clerical experience or
• An equivalent combination of experience and training.

Aufgaben

• Plan Submission Review: Monitor electronic plan submissions, verify completeness, and resolve discrepancies with submitters
• Database Maintenance: Create, update, and track electronic files and databases used for plan review activities
• System Coordination: Support SharePoint and Access systems by troubleshooting issues and updating information throughout the review process
• Process Development: Create procedures, queries, and tracking tools to improve electronic plan review workflows
• Liaison Support: Serve as the main contact for electronic plan issues and determine solutions to unexpected questions and challenges
• General Office Tasks: Prepare reports, maintain records, manage forms and spreadsheets, coordinate equipment maintenance, and file documents

Kenntnisse

Clerical experience

Attention to detail

Jobbeschreibung

Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to support the Division of Safety Inspection in managing electronic plan submissions and office operations. You will maintain databases, coordinate system issues, and develop processes to improve workflows.

The role offers full-time employment with potential telework up to three days per week after training, and requires residency within Pennsylvania.