Remote Clerical Assistant – Federal Programs

Commonwealth of PA; Harrisburg (Dauphin County); Hybrid; USD 37,000 - 46,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to support the Division of Federal Programs in processing federal grant applications and managing related documentation. The role includes monitoring tasks, timekeeping, and assisting with schoolwide program coordination to ensure timely and accurate program delivery for Pennsylvania schools.

The position requires meticulous clerical work, strong written communication, careful record-keeping, and the ability to work with LEAs and

Qualifications

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title).
• One year of moderately complex clerical experience.
• An equivalent combination of experience and training.

Responsibilities

• Grant Application Processing: Review and track federal grant submissions from LEAs, verify completeness and assist with approval workflow.
• Document Management: Maintain files, scan and upload documents, and organize records for federal program activities.
• Monitoring Support: Generate letters, track corrective action timelines, and assist staff during oversight processes.
• Schoolwide Program Assistance: Prepare packets, track grant agreements, respond to inquiries, and support regional coordinators.
• Communication Support: Respond to written and telephone inquiries, prepare memos, and proofread documents for accuracy.
• Timekeeping Tasks: Calculate and review overtime, update schedules, and maintain payroll records for wage employees.

Education

One year Clerical Assistant 2 or equivalent

One year moderately complex clerical experience

Equivalent combination of experience and training

Job description

The Commonwealth of Pennsylvania is seeking a Clerical Assistant 3 to support the Division of Federal Programs in processing federal grant applications and managing related documentation. The role includes monitoring tasks, timekeeping, and assisting with schoolwide program coordination to ensure timely and accurate program delivery for Pennsylvania schools.

The position requires meticulous clerical work, strong written communication, careful record-keeping, and the ability to work with LEAs and