Remote Business Intake & Data Specialist

Beacon Hill Staffing Group, LLC; Santa Fe (NM); Remote; USD 39,000 - 52,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Business Intake Specialist to support its Information Governance team in a remote role. The contract position focuses on processing client and matter intake, ensuring accuracy, and supporting high-volume workflows.

The ideal candidate has 5+ years in administrative support or related fields, strong detail orientation, and excellent communication. Proficiency with Microsoft Office and experience with document management are preferred.

Qualifications

• 5+ years of experience in administrative support, data entry, legal support, business intake, or a related field.
• Strong attention to detail and commitment to accuracy.
• Experience managing high-volume, detail-oriented, or time-sensitive work.
• Strong written and verbal communication skills.
• Excellent organizational, follow-up, and time management skills.
• Strong customer service and problem-solving abilities.
• Ability to work effectively in a fast-paced environment.
• Typing speed of 50+ words per minute.
• Proficiency with Microsoft Office applications.
• Experience with document management, business intake, conflicts, or legal technology preferred.
• High school diploma or GED required.
• Bachelor's degree or substantial relevant industry experience preferred.

Responsibilities

• Process and review new client and matter intake requests.
• Enter, update, and audit client and matter information for accuracy and completeness.
• Ensure information is entered consistently and in accordance with established procedures.
• Monitor intake requests and respond to internal questions and follow-up needs.
• Communicate with attorneys, legal staff, accounting personnel, and other internal teams regarding intake-related matters.
• Assist with updates to existing client and matter records.
• Maintain accurate, organized, and timely information across intake workflows.
• Support additional administrative and Information Governance projects as assigned.

Skills

Attention to detail

Communication skills

Time management

Customer service

Problem solving

Typing 50+ WPM

Microsoft Office

Education

High school diploma or GED

Bachelor's degree or substantial relevant industry experience preferred

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking a Business Intake Specialist to support its Information Governance team in a remote role. The contract position focuses on processing client and matter intake, ensuring accuracy, and supporting high-volume workflows.

The ideal candidate has 5+ years in administrative support or related fields, strong detail orientation, and excellent communication. Proficiency with Microsoft Office and experience with document management are preferred.