Remote Administrative Specialist — Field Ops & Logistics

SOLV Energy, Inc.; Williamstown (NJ); Remote; USD 35,000 - 43,000; Full time

Job summary

SOLV Energy is seeking an Administrative Assistant to perform a variety of clerical and general office tasks in support of the Services, Field Operations Department. This position is fully remote within the United States; location details will be discussed in interview.

Responsibilities include processing paperwork, coordinating travel, managing office supplies, supporting accounting, and coordinating internal communications.

Qualifications

• Effective written/verbal English language communication skills, professional email and telephone manner.
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability.
• Reliability, dependability, and flexibility.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork: process, track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversight and management of tool requests and tool inventory including new hire and PPE requests.
• Maintenance- submit, track service requests and coordinate repairs with preferred vendors.
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments.
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages.
• Manage & coordinate travel arrangements – airfare, car rental, hotel, conferences, off site visits.
• Update/distribute department communications.
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM’s/ Vendors/ or POC for further invoice information/ coding).
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports.
• Establish, maintain, and update files, databases, records, and/or other documents as needed.
• Other responsibilities as assigned.

Skills

Communication skills

Organizational skills

English language proficiency

Reliability

Education

High School Diploma or GED Equival ent

Job description

SOLV Energy is seeking an Administrative Assistant to perform a variety of clerical and general office tasks in support of the Services, Field Operations Department. This position is fully remote within the United States; location details will be discussed in interview.

Responsibilities include processing paperwork, coordinating travel, managing office supplies, supporting accounting, and coordinating internal communications.