Remote Administrative Project Coordinator

Stella Contracting, Inc; Grand Rapids (MI); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible remote/hybrid/onsite options

Competitive salary: $60,000–$90,000

Full-time schedule (~40 hours/week)

Contract renewal opportunities

Professional development

Positive workplace culture

Job summary

Stella Contracting, Inc. in Grand Rapids, Michigan seeks a detail-oriented Administrative Project Specialist for a full-time contract role to blend administrative support with project coordination. You will help ensure initiatives are executed on time and within scope.

The ideal candidate has 2–4 years’ experience, strong Microsoft Office and project management tool skills, and excellent communication, organization, and problem-solving abilities.

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 2–4 years of experience in administrative support, project coordination, or office management roles.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with the ability to handle sensitive or confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

Administrative support

Project coordination

Office management

Microsoft Office

Project management software

Communication

Time management

Attention to detail

Education

Associate's or Bachelor's degree in Business Administration/Project Management or related field

Tools

Microsoft Office Suite

Project management software

Job description

Stella Contracting, Inc. in Grand Rapids, Michigan seeks a detail-oriented Administrative Project Specialist for a full-time contract role to blend administrative support with project coordination. You will help ensure initiatives are executed on time and within scope.

The ideal candidate has 2–4 years’ experience, strong Microsoft Office and project management tool skills, and excellent communication, organization, and problem-solving abilities.