Remote Administrative Project Coordinator

Stella Contracting, Inc; Chandler (AZ); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Flexible remote/hybrid/onsite

Professional development

Career growth opportunities

Collaborative team culture

Job summary

Stella Contracting, Inc in Chandler, AZ seeks a detail-oriented Administrative Project Specialist for a full-time contract role combining admin support with project coordination. You will manage multiple projects, prepare documentation, schedule meetings, and maintain files.

The ideal candidate has 2–4 years in admin or project coordination, strong MS Office and PM software, and excellent communication. Flexible remote, hybrid, or onsite options are available, with annual pay between $60k and

Qualifications

• Associate's or bachelor's degree in Business Administration, Project Management, or related field.
• 2–4 years of administrative support, project coordination, or office management experience.
• Strong proficiency with Microsoft Office Suite and project management software.
• Excellent communication, organization, and time-management skills.
• Keen attention to detail with ability to handle confidential information.
• Ability to work independently while juggling multiple priorities and meeting deadlines.
• Team player attitude with proactive problem-solving skills.

Responsibilities

• Coordinate and track administrative aspects of multiple projects, ensuring timelines and deliverables are met.
• Support project managers by preparing documentation, scheduling meetings, and maintaining calendar invites and project files.
• Draft, edit, and distribute reports, presentations, agendas, and meeting notes.
• Communicate clearly and professionally with internal teams, external partners, and stakeholders.
• Assist with gathering, analyzing, and organizing project data for status updates and decision-making.
• Process administrative tasks such as budgeting, procurement, and resource allocation as directed.
• Identify workflow bottlenecks and recommend process improvements for greater efficiency.
• Maintain accurate and confidential records, databases, and project logs.
• Monitor compliance with project guidelines, company policies, and regulatory requirements.
• Support onboarding and training of team members as needed for special projects.

Skills

Time management

Communication

Multitasking

Attention to detail

Education

Associate's or Bachelor's degree in Business Administration/PM

Tools

Microsoft Office

Project management software

Job description

Stella Contracting, Inc in Chandler, AZ seeks a detail-oriented Administrative Project Specialist for a full-time contract role combining admin support with project coordination. You will manage multiple projects, prepare documentation, schedule meetings, and maintain files.

The ideal candidate has 2–4 years in admin or project coordination, strong MS Office and PM software, and excellent communication. Flexible remote, hybrid, or onsite options are available, with annual pay between $60k and