Remote Administrative Pro: Scheduling, Vendors & Projects

Wow Remote Teams; United States; Remote; USD 28,000 - 39,000; Part time

Job summary

Wow Remote Teams is seeking a highly organized Administrative Assistant to support daily operations in a fast-paced remote environment. The role focuses on vendor coordination, scheduling, and streamlined administrative workflows within the design and project services sector.

The ideal candidate is proactive, detail-oriented, able to manage multiple priorities, and comfortable communicating with vendors and clients.

Qualifications

• Experience in administrative support or virtual assistance.
• Strong written and verbal English communication.
• Experience using QuickBooks Online for transactions.
• Ability to manage multiple tasks with minimal supervision.
• Excellent organizational and time-management skills.
• Professional phone and email communication.
• Experience with scheduling and travel coordination.
• Independent, proactive work style.
• Familiarity with Google Workspace (Drive/Docs/Sheets/Slides).
• Experience with Canva or Google Slides for presentations.
• Exposure to Houzz Pro is a plus.

Responsibilities

• Manage day-to-day administrative tasks remotely.
• Categorize transactions and maintain records in QuickBooks Online.
• Follow up with vendors and projects via phone and email.
• Coordinate calendars, meetings, and scheduling.
• Assist with travel arrangements and itineraries.
• Organize Google Drive files and documentation.
• Create and edit presentations using Google Slides or Canva.
• Support social media scheduling and follow-up activities.
• Communicate professionally with vendors, clients, and stakeholders.
• Identify pending tasks and follow through independently.
• Assist with additional operational tasks as needed.

Skills

Organization

Communication

Time management

Problem-solving

Independent work

Attention to detail

Tools

QuickBooks Online

Google Drive

Google Docs

Google Sheets

Google Slides

Canva

Houzz Pro

Job description

Wow Remote Teams is seeking a highly organized Administrative Assistant to support daily operations in a fast-paced remote environment. The role focuses on vendor coordination, scheduling, and streamlined administrative workflows within the design and project services sector.

The ideal candidate is proactive, detail-oriented, able to manage multiple priorities, and comfortable communicating with vendors and clients.