Administrative Assistant

Wow Remote Teams; United States; Remote; USD 28,000 - 39,000; Part time

Job summary

Wow Remote Teams is seeking a highly organized Administrative Assistant to support daily operations in a fast-paced remote environment. The role focuses on vendor coordination, scheduling, and streamlined administrative workflows within the design and project services sector.

The ideal candidate is proactive, detail-oriented, able to manage multiple priorities, and comfortable communicating with vendors and clients.

Qualifications

• Experience in administrative support or virtual assistance.
• Strong written and verbal English communication.
• Experience using QuickBooks Online for transactions.
• Ability to manage multiple tasks with minimal supervision.
• Excellent organizational and time-management skills.
• Professional phone and email communication.
• Experience with scheduling and travel coordination.
• Independent, proactive work style.
• Familiarity with Google Workspace (Drive/Docs/Sheets/Slides).
• Experience with Canva or Google Slides for presentations.
• Exposure to Houzz Pro is a plus.

Responsibilities

• Manage day-to-day administrative tasks remotely.
• Categorize transactions and maintain records in QuickBooks Online.
• Follow up with vendors and projects via phone and email.
• Coordinate calendars, meetings, and scheduling.
• Assist with travel arrangements and itineraries.
• Organize Google Drive files and documentation.
• Create and edit presentations using Google Slides or Canva.
• Support social media scheduling and follow-up activities.
• Communicate professionally with vendors, clients, and stakeholders.
• Identify pending tasks and follow through independently.
• Assist with additional operational tasks as needed.

Skills

Organization

Communication

Time management

Problem-solving

Independent work

Attention to detail

Tools

QuickBooks Online

Google Drive

Google Docs

Google Sheets

Google Slides

Canva

Houzz Pro

Job description

Our client is looking for a highly organized and proactive Administrative Assistant to support daily operations, vendor coordination, scheduling, and administrative workflows in a fast-paced remote environment. They operate within the design and project services industry and have continued to grow their reputation in recent years through client-focused solutions, streamlined operations, and strong project execution.

This opportunity is ideal for someone who enjoys staying ahead of tasks, communicating confidently with vendors and clients, and creating organized systems that improve efficiency. The ideal candidate is detail-oriented, independent, and comfortable managing multiple priorities while maintaining a professional and solutions-driven mindset.

Responsibilities

• Manage day-to-day administrative and office support tasks remotely
  
• Categorize transactions and maintain organized records within QuickBooks Online
  
• Conduct vendor and project follow-up through phone calls and email communication
  
• Coordinate calendars, meetings, and appointment scheduling
  
• Assist with travel coordination, reservations, and itinerary planning
  
• Organize and maintain Google Drive files and documentation
  
• Build and edit presentations using Google Slides or Canva
  
• Support social media scheduling and follow-up activities
  
• Communicate professionally with vendors, clients, and internal stakeholders
  
• Proactively identify pending tasks and follow through independently
  
• Assist with additional operational and administrative tasks as needed
  

Requirements

• Previous experience in administrative support, virtual assistance, or office coordination
  
• Strong written and verbal English communication skills
  
• Experience using QuickBooks Online for transaction categorization
  
• Ability to manage multiple responsibilities with minimal supervision
  
• Strong organizational and time management abilities
  
• Comfortable handling phone and email communication professionally
  
• Experience with scheduling, calendar management, and travel coordination
  
• Ability to work independently and anticipate team needs proactively
  
• Strong attention to detail and problem-solving skills
  

Qualifications

• Experience working in remote environments preferred
  
• Familiarity with Google Workspace tools, including Google Drive, Docs, Sheets, and Slides
  
• Experience with presentation creation tools such as Canva or Google Slides
  
• Exposure to tools like Houzz Pro is considered a plus
  
• Strong follow-up and communication skills with vendors and external contacts
  
• Professional, assertive, and proactive personality
  
• Forward-thinking mindset with the ability to stay ahead of deadlines and priorities
  
• Reliable internet connection and home office setup
  
• Part-time remote opportunity with potential to transition into a full-time role
  
• 100% remote work environment
  
• Flexible and collaborative work culture
  
• Opportunity to work closely with leadership and support operational growth
  
• Exposure to administrative, project coordination, and business operations functions