Administrative Assistant Remote

XPENG Motors; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

XPENG Motors seeks a detail-oriented Administrative Assistant to support day-to-day operations remotely, handling calendars, document prep, and vendor communication to keep teams running smoothly. You will manage schedules, prepare memos, assist with travel, expense submissions, onboarding, invoices, and keep databases up to date, while providing general office support for projects and meetings.

Ideal candidates are organized, proactive, and capable of managing multiple tasks in a fast-paced

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage calendars, schedule meetings, and coordinate time-sensitive appointments.
• Handle email and phone inquiries; respond or route requests as needed.
• Prepare, edit, and format documents (memos, reports, presentations, spreadsheets).
• Maintain organized files (digital folders, trackers, and documentation).
• Coordinate travel arrangements and expense submissions (if applicable).
• Update and maintain databases, contact lists, and internal tracking sheets.
• Support onboarding/offboarding tasks (collecting forms, scheduling trainings).
• Assist with bookkeeping support tasks (invoices, vendor documentation—if applicable).
• Ensure timely follow-up on tasks using checklists and task management tools.
• Provide administrative support for projects and meetings.

Skills

Calendar management

Scheduling meetings

Document editing/formatting

Email/phone support

Vendor communication

File management

Travel coordination

Onboarding/offboarding

Invoice processing

Project support

Task management

Tools

Excel

Word processing

Presentation tools

Job description

We’re seeking a detail-oriented Administrative Assistant to support day-to-day operations remotely. You’ll assist with scheduling, document preparation, customer/vendor communication, and general office administration to help teams run smoothly.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate time-sensitive appointments
• Handle email and phone inquiries; respond or route requests as needed
• Prepare, edit, and format documents (memos, reports, presentations, spreadsheets)
• Maintain organized files (digital folders, trackers, and documentation)
• Coordinate travel arrangements and expense submissions (if applicable)
• Update and maintain databases, contact lists, and internal tracking sheets
• Support onboarding/offboarding tasks (collecting forms, scheduling trainings)
• Assist with bookkeeping support tasks (invoices, vendor documentation—if applicable)
• Ensure timely follow-up on tasks using checklists and task management tools
• Provide administrative support for projects and meetings