Remote Administrative & Scheduling Specialist

Jobsforhumanity; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

Jobsforhumanity is seeking an organized Administrative Assistant to support day-to-day operations, coordinate schedules, and help keep teams running smoothly in a remote, United States-based role. This entry-level position is ideal for someone who enjoys organization, detail, and providing dependable support to a busy team.

You will handle meeting logistics, travel arrangements, expense reporting, onboarding support, and project tasks across departments.

Qualifications

• 1-3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

Responsibilities

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Support travel arrangements, including bookings.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

Skills

Organization & planning

Multitasking

Communication skills

Detail-oriented

Confidential information handling

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Google Workspace

Expense management system

Job description

Jobsforhumanity is seeking an organized Administrative Assistant to support day-to-day operations, coordinate schedules, and help keep teams running smoothly in a remote, United States-based role. This entry-level position is ideal for someone who enjoys organization, detail, and providing dependable support to a busy team.

You will handle meeting logistics, travel arrangements, expense reporting, onboarding support, and project tasks across departments.