Remote Administrative Operations Lead

simera-talent; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail-oriented and proactive support across multiple teams, managing information, schedules, documents, and tasks.

The ideal candidate will handle calendars, onboarding, invoices, and reports while maintaining confidentiality and meeting deadlines in a fast-paced, distributed work environment.

Qualifications

• Experience coordinating administrative activities, office operations, or similar roles.
• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote teams.
• Strong organizational skills and ability to meet deadlines.
• Reliable internet connection and a suitable remote work setup.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required if coordinating with English-speaking teams, clients, or stakeholders.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organizational skills

Attention to detail

Time management

Multitasking

Problem-solving

Google Workspace/Mail/Docs

Microsoft Office

Calendar management

Documentation

Independent work

Discretion/confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail-oriented and proactive support across multiple teams, managing information, schedules, documents, and tasks.

The ideal candidate will handle calendars, onboarding, invoices, and reports while maintaining confidentiality and meeting deadlines in a fast-paced, distributed work environment.