Remote Administrative Coordinator

Simera; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Simera is seeking an organized Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and ensure smooth operations across teams. The role requires attention to detail, proactive problem-solving, and strong communication within remote teams.

You will manage calendars, prepare reports, organize digital files, and assist with onboarding and invoices as needed. A reliable setup for remote work and excellent organizational skills are essential for success at

Qualifications

• Experience coordinating schedules, documents and administrative processes.
• Strong written and verbal communication.
• Ability to work independently and with remote teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and direct them appropriately.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests when needed.
• Maintain accurate records and organized information.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and teams with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed.

Skills

Excellent communication

Organizational skills

Time management

Attention to detail

Multitasking

Problem solving

Google Workspace

Microsoft Office

Calendar management

Documentation and records

Tools

Google Workspace

Microsoft Office

Project management tools

Spreadsheets

Job description

Simera is seeking an organized Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and ensure smooth operations across teams. The role requires attention to detail, proactive problem-solving, and strong communication within remote teams.

You will manage calendars, prepare reports, organize digital files, and assist with onboarding and invoices as needed. A reliable setup for remote work and excellent organizational skills are essential for success at