Remote Administrative & Operations Coordinator

simera-talent; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee administrative activities and coordinate daily operations from a remote-friendly environment. You will manage calendars, organize documents, and support multiple teams across regions, ensuring confidentiality and efficient information flow.

The role emphasizes detail orientation, proactive problem solving, and the ability to juggle multiple priorities while maintaining smooth processes and timely reporting.

Qualifications

• Experience coordinating schedules, meetings, and documents.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable coordinating with remote teams and stakeholders.
• Professional, discreet handling of confidential information.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Manage routine emails and inquiries and direct to appropriate team.

Skills

Organization

Calendar management

Communication

Time management

multitasking

Documentation

Problem solving

Remote collaboration

Attention to detail

Independent work

Tools

Google Workspace

Microsoft Office

Spreadsheets

Project management tools

Job description

Simera is seeking an Administrative Coordinator to oversee administrative activities and coordinate daily operations from a remote-friendly environment. You will manage calendars, organize documents, and support multiple teams across regions, ensuring confidentiality and efficient information flow.

The role emphasizes detail orientation, proactive problem solving, and the ability to juggle multiple priorities while maintaining smooth processes and timely reporting.