Remote Operations & Administrative Coordinator

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee daily administrative activities and support business operations in a fast-paced environment. The role focuses on organization, confidentiality, and proactive task management to keep processes running smoothly across teams.

The position involves managing calendars, coordinating documents, onboarding support, and producing reports while collaborating with remote teams and external contacts as needed.

Qualifications

• Experience coordinating schedules, documents, and administrative processes.
• Excellent written and verbal communication skills required.
• Strong organizational abilities with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient with Google Workspace or Microsoft Office.
• Comfortable using calendars, spreadsheets, and project tools.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries, routing to appropriate teams.
• Coordinate meetings, calls, and events.
• Assist with invoices and expense tracking as needed.
• Maintain accurate records and documentation.

Skills

Google Workspace

Microsoft Office

Calendar management

Document management

Communication

Organizational skills

Time management

Remote collaboration

Tools

Asana

Slack

Job description

Simera is seeking an Administrative Coordinator to oversee daily administrative activities and support business operations in a fast-paced environment. The role focuses on organization, confidentiality, and proactive task management to keep processes running smoothly across teams.

The position involves managing calendars, coordinating documents, onboarding support, and producing reports while collaborating with remote teams and external contacts as needed.