Remote Administrative Coordinator for Operations & Scheduling

simera-talent; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera seeks an Administrative Coordinator to oversee daily operations, coordinate information, and ensure processes run smoothly across teams. The role requires strong organization, detail orientation, and the ability to manage multiple priorities while handling confidential information.

The successful candidate will support onboarding, reporting, invoicing, and document management, with proactive problem-solving and capable collaboration with remote teams.

Qualifications

• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote teams.
• Proficient with calendar management and digital records.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Organization

Communication

Detail-oriented

Time management

Multitasking

Google Workspace

MS Office

Project tools

Documentation

Independence

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks an Administrative Coordinator to oversee daily operations, coordinate information, and ensure processes run smoothly across teams. The role requires strong organization, detail orientation, and the ability to manage multiple priorities while handling confidential information.

The successful candidate will support onboarding, reporting, invoicing, and document management, with proactive problem-solving and capable collaboration with remote teams.