Administrative Operations Coordinator

simera-talent; San Francisco (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate will manage calendars, organize files, prepare reports, and support onboarding while coordinating information across teams.

This role supports remote teams and requires strong communication skills. If you excel at multitasking and maintaining confidentiality, this position offers the opportunity to

Qualifications

• Previous experience in administrative coordination, office administration, operations, or a similar role.
• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong organizational skills and ability to meet deadlines.
• Reliable internet connection and a suitable setup for remote work.
• Professional, proactive, organized, and dependable attitude.
• English proficiency is required if the position involves coordinating with English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

Problem solving

Documentation

Independent work

Confidentiality

Remote collaboration

Tools

Google Workspace

Microsoft Office

Scheduling tools

Project management tools

Excel

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate will manage calendars, organize files, prepare reports, and support onboarding while coordinating information across teams.

This role supports remote teams and requires strong communication skills. If you excel at multitasking and maintaining confidentiality, this position offers the opportunity to