Remote Administrative Coordinator - Schedule & Operations

simera-talent; San Francisco (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

simera-talent is seeking a highly organized Administrative Coordinator to oversee daily administrative activities, coordinate operations, and ensure that internal processes run smoothly.

The ideal candidate will manage calendars, communications between teams and external contacts, maintain digital files, prepare reports, and support onboarding and cross-team projects while handling confidential information with discretion.

Qualifications

• Experience in administrative coordination or similar roles.
• Experience coordinating schedules, meetings, documents, and processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and with remote teams.
• Strong organizational skills and ability to meet deadlines.
• Reliable internet connection and a suitable remote setup.
• Proactive, organized, and dependable attitude.
• English proficiency is required for coordinating with English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Time management

Problem solving

Office productivity tools

Calendar management

Collaboration across teams

Documentation and records

Initiative & independence

Confidentiality

Adaptability

Tools

Google Workspace

Microsoft Office

Spreadsheets

Project management tools

Digital communication platforms

Job description

simera-talent is seeking a highly organized Administrative Coordinator to oversee daily administrative activities, coordinate operations, and ensure that internal processes run smoothly.

The ideal candidate will manage calendars, communications between teams and external contacts, maintain digital files, prepare reports, and support onboarding and cross-team projects while handling confidential information with discretion.