Remote Administrative Operations Coordinator

simera-talent; San Francisco (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Simera Talent in San Francisco is seeking an Administrative Coordinator to oversee daily administrative activities and coordinate operations across teams. You will manage calendars, prepare reports, and support onboarding and internal processes.

Ideal candidates are detail-oriented, proactive, and able to handle multiple priorities. Strong proficiency with Google Workspace or Microsoft Office and excellent communication are required, with a professional and discreet approach to confidential

Qualifications

• Excellent verbal and written communication.
• Strong organizational and coordination abilities.
• Attention to detail and accuracy.
• Time-management and prioritization skills.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and internal administrative processes.
• Manage routine emails and inquiries and route to appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain accurate records and organized information.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and teams with operational needs.
• Maintain confidentiality with sensitive information.
• Ensure procedures and policies are followed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Problem solving

Google Workspace

Microsoft Office

Calendar management

Documentation

Independent work

Discretion with confidential info

Stakeholder coordination

Tools

Google Workspace

Microsoft Office

Job description

Simera Talent in San Francisco is seeking an Administrative Coordinator to oversee daily administrative activities and coordinate operations across teams. You will manage calendars, prepare reports, and support onboarding and internal processes.

Ideal candidates are detail-oriented, proactive, and able to handle multiple priorities. Strong proficiency with Google Workspace or Microsoft Office and excellent communication are required, with a professional and discreet approach to confidential