Remote Administrative Coordinator

simera-talent; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera-talent in San Francisco is seeking an organized Administrative Coordinator to oversee daily administrative activities and coordinate operations across teams. The role emphasizes attention to detail, proactive support, and efficient information management.

The ideal candidate will manage calendars, communications, and documentation, while assisting with onboarding and internal processes. Remote collaboration with multiple teams is common.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and coordination abilities.
• Excellent attention to detail and accuracy.
• Strong time-management and prioritization skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Proficiency with Google Workspace or Microsoft Office.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Google Workspace

Microsoft Office

Calendar management

Documentation

Tools

Project management tools

Job description

Simera-talent in San Francisco is seeking an organized Administrative Coordinator to oversee daily administrative activities and coordinate operations across teams. The role emphasizes attention to detail, proactive support, and efficient information management.

The ideal candidate will manage calendars, communications, and documentation, while assisting with onboarding and internal processes. Remote collaboration with multiple teams is common.