Remote Administrative Assistant, Field Ops & Travel

SOLV Energy, Inc.; Lansing (MI); Remote; USD 35,000 - 43,000; Full time

Job summary

SOLV Energy is seeking an Administrative Assistant to perform clerical and general office tasks in support of the Services, Field Operations Department. This fully remote role will discuss location expectations during interview.

Responsibilities include coordinating travel, processing paperwork, keeping records, and assisting with department accounting and communications. Strong English skills and organizational ability are essential.

Qualifications

• High School Diploma or GED Equivalent.
• Computer experience and Facilities ticketing experience preferred.
• Effective communication and interpersonal skills.
• Strong organizational skills and ability to manage multiple tasks with problem-solving ability.
• Effective written/verbal English language communication skills, professional email and telephone manner.
• Reliability, dependability, and flexibility.

Responsibilities

• Maintain professional manner with clients and employees.
• Process warranty paperwork: process, track and communicate with manufacturers.
• Coordinate field office trailers and order supplies.
• Oversight and management of tool requests and tool inventory including new hire and PPE requests.
• Maintenance - submit, track service requests and coordinate repairs with preferred vendors.
• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/ departments.
• Create shipping labels, schedule pickups, and track incoming/ outgoing packages.
• Manage & coordinate travel arrangements - airfare, car rental, hotel, conferences, off site visits.
• Update/distribute department communications.
• Assist with department accounting (entails working with accounting and occasionally reaching out to Admins/ PM's/ Vendors/ or POC for further invoice information/ coding).
• Coordinate events such as lunches, company events, drinks, and process payments.
• Timely management of company-issued credit card and expense reports.
• Establish, maintain, and update files, databases, records, and/or other documents as needed.
• Other responsibilities as assigned.

Skills

Effective communication

Organizational skills

Written/verbal English

Reliability / dependability

Computer experience

Facilities ticketing experience

Education

High School Diploma or GED

Job description

SOLV Energy is seeking an Administrative Assistant to perform clerical and general office tasks in support of the Services, Field Operations Department. This fully remote role will discuss location expectations during interview.

Responsibilities include coordinating travel, processing paperwork, keeping records, and assisting with department accounting and communications. Strong English skills and organizational ability are essential.