Remote Administrative Aide II: Budget, Scheduling & Events

Montgomery College; Germantown (MD); Hybrid; USD 32,000 - 40,000; Full time

Benefits offered by this job

Generous benefits package

Tuition assistance

Wellness programming

Job summary

Montgomery College is seeking an Administrative Aide II to support the Computer & Data Sciences department at the Rockville Campus. The role is full-time, with a Monday–Friday schedule and telework eligibility (1 day/week after probation).

The incumbent will handle office operations, budgeting, scheduling, webpages, and event coordination, while maintaining confidentiality and compliance. The position requires a high school diploma or GED and 3 years of related experience, with state-work

Qualifications

• High school diploma or GED including or supplemented by courses in word processing and office practices.
• Three years of progressively responsible experience performing general office and secretarial duties involving customer service.
• Knowledge of office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; basic mathematical computations; record keeping principles and procedures; and PC hardware and skill in using PC software and office applications.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Responsibilities

• Performs general administrative duties and ensures compliance with established policies and procedures regarding office services, College protocols, the college academic calendar and deadlines, and administrative requirements.
• Answers phones, opens and routes mail, types and creates various communications by typing from draft documents and subsequently proofs and edits the documents.
• Initial point of contact for the office, directs calls and walk-ins to appropriate staff or departments.
• Manages and maintains supervisor's schedule and calendar for scheduling of conference and room space; orders supplies through various vendors; hires, maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records, ensuring confidentiality where appropriate.
• Performs calculations or coding and enters data into appropriate systems.
• Manages one or more web pages for the academic or administrative area, which may include adding, modifying, or removing content as to reflect the organization’s programs and operations.
• Provides technical support by processing actions relating to the budget, personnel, or purchasing to include purchase requisitions and submitting the actions for the supervisor’s approval.
• Manages and coordinates departmental events, including but not limited to speaker series events, programming competitions for MC and K-12 students and hackathons or data challenges.
• May manage vendor contracts for building maintenance; communicate facility issues and coordinate and schedule all vendor deliveries.
• Assists in the training of lower-level staff or student workers.
• Manages priorities, projects and stakeholder needs simultaneously in a busy office environment.

Skills

Office support

English usage

Record keeping

PC software

Education

High school diploma or GED

Tools

Web content management

Job description

Montgomery College is seeking an Administrative Aide II to support the Computer & Data Sciences department at the Rockville Campus. The role is full-time, with a Monday–Friday schedule and telework eligibility (1 day/week after probation).

The incumbent will handle office operations, budgeting, scheduling, webpages, and event coordination, while maintaining confidentiality and compliance. The position requires a high school diploma or GED and 3 years of related experience, with state-work