Administrative Aide II — Front Desk & Office Support

Montgomery College; Maryland; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Paid holidays

Medical insurance

Dental insurance

Vision care

Retirement plan

Educational assistance

Tuition waiver for employee and depend

Wellness programs

Job summary

Montgomery College in Germantown is seeking a full-time Administrative Aide II for the Counseling and Advising Office. The role covers general administrative tasks, calendar management, and coordination of events, with interactions across campus and external partners.

Responsibilities include handling inquiries, preparing documents, and maintaining records while supporting IT tickets and department webpages.

Qualifications

• High school diploma or GED with courses in word processing or office practices or equivalent.
• At least three years of progressively responsible general office/secretarial experience with customer service.
• Authorized to work in the United States without employer visa sponsorship.

Responsibilities

• Provide general administrative and office support while ensuring compliance with College policies and requirements.
• Serve as initial point of contact by answering phones, directing calls and visitors.
• Prepare, proofread, edit, and distribute correspondence, reports, syllabi, tests, and other documents.
• Manage calendars and schedules; coordinate meetings, conferences and room reservations.
• Maintain confidential financial, personnel, accounting, and management records.
• Process purchasing, budget, and personnel actions; prepare purchase requisitions for supervisor approval.
• Assist with IT support tickets and web content updates.

Skills

Interpersonal skills

Communication

Customer service

Education

High school diploma or GED

Job description

Montgomery College in Germantown is seeking a full-time Administrative Aide II for the Counseling and Advising Office. The role covers general administrative tasks, calendar management, and coordination of events, with interactions across campus and external partners.

Responsibilities include handling inquiries, preparing documents, and maintaining records while supporting IT tickets and department webpages.