Administrative Aide II

Montgomery College; United States; Hybrid; USD 48,000 - 72,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Group legal benefits

Professional development

Retirement plan

Educational assistance

Tuition waiver for employee and depend

Wellness programming including onsite"

Pools and classes

Job summary

Montgomery College, Rockville Campus, seeks a Full-time Administrative Aide II in the Computer & Data Sciences department. The role is non-exempt with a 8:30am–5:00pm schedule, telework 1 day/week after probation.

The incumbent provides administrative, technical, and support services across programs and services. Responsibilities include handling department events, budget/purchasing actions, web page maintenance, and coordinating staff schedules, while safeguarding confidential information and

Qualifications

• High school diploma or GED with office practice knowledge.
• 3 years of progressively responsible office/secretarial experience with customer service.
• Ability to follow policies, procedures and maintain confidentiality.

Responsibilities

• Perform general administrative duties and ensure compliance with policies and procedures.
• Answer phones, route mail, draft and edit communications.
• Manage supervisor's calendar and arrange meetings and room bookings.

Skills

Customer service

Office administration

Scheduling

Data entry

Education

High school diploma or GED

Tools

Microsoft Office

Web page management

Job description

Montgomery College, Rockville Campus, seeks candidates for a Full-time Administrative Aide II in the Computer & Data Sciences department. The work schedule is Monday – Friday 8:30am – 5:00pm. This is a Bargaining, non-exempt, grade 19 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. This position is eligible for telework (1) day a week after probation period. Telework eligibility and total days per week are subject to change based on the operational needs of the applicable unit/area. Montgomery College does not currently offer voluntary remote work or withhold payroll taxes for states outside of its tax reciprocity agreements. As a result, employees must reside in, and perform any approved telework from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania. Employees residing in other states at the time of hire are not eligible for telework until they have secured a permanent residence in one of the states listed above. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness.

Job Summary

The work involves providing administrative, technical, and support services to an academic or administrative unit and facilitating the administrative procedures related to the programs and services offered by the office. Responsible for organizing and carrying out assigned office activities to include department events. Assigned administrative support tasks involve technical decisions regarding processing of actions (i.e., budget, personnel, purchasing); researching information in the files and providing the results to the supervisor; and/or, maintenance of unit financial records and web page(s). The incumbent in this position communicates with others throughout the College and external entities to obtain and provide information, arranges appointments and staff schedules and organizes office routines; and speaks for the supervisor on matters on which the supervisor’s views are known, or as otherwise authorized.

Duties

• Performs general administrative duties and ensures compliance with established policies and procedures regarding office services, College protocols, the college academic calendar and deadlines, and administrative requirements.
• Answers phones, opens and routes mail, types and creates various communications (e.g. correspondences, flyers, letters, syllabi, tests, and/or reports) by typing from draft documents and subsequently proofs and edits the documents.
• Initial point of contact for the office, directs calls and walk-ins to appropriate staff or departments.
• Manages and maintains supervisor's schedule and calendar for scheduling of conference and room space; orders supplies through various vendors; hires, maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records, ensuring confidentiality where appropriate; attends meetings, takes summary notes and distributes notes and minutes; reviews and verifies information on forms and documents submitted to the academic or administrative department.
• Performs calculations or coding and enters data into appropriate systems.
• Manages one or more web pages for the academic or administrative area, which may include adding, modifying, or removing content as to reflect the organization’s programs and operations.
• Provides technical support by processing actions relating to the budget, personnel, or purchasing to include purchase requisitions and submitting the actions for the supervisor’s approval.
• Manages and coordinates departmental events, including but not limited to speaker series events, programming competitions for MC and K-12 students and hackathons or data challenges.
• May manage vendor contracts for building maintenance; communicate facility issues and coordinate and schedule all vendor deliveries.
• Assists in the training of lower-level staff or student workers.
• Manages priorities, projects and stakeholder needs simultaneously in a busy office environment.
• Performs other duties as assigned.

Required Qualifications

• High school diploma or GED including or supplemented by courses in word processing and office practices.
• Three years of progressively responsible experience performing general office and secretarial duties involving customer service.
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
• Knowledge of office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; basic mathematical computations; record keeping principles and procedures; and PC hardware and skill in using PC software and office applications.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Preferred Qualifications

• Experience managing and organizing in-person, remote, and hybrid events.

Hiring Range

Hiring Range: $23.05 – $28.81 hourly. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $34.57 hourly.

Benefits

• generous paid vacation
• sick
• paid holidays
• medical
• dental
• vision
• group legal benefits
• professional development
• retirement plan
• educational assistance
• tuition waiver for employee and dependents
• wellness programming including onsite gyms
• pools
• classes

As a condition of employment, the following are required at the time of hire: Successful completion of a background check and degree verification (if applicable). Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is an equal opportunity employer committed to promoting and fostering inclusivity and belonging among our student body, faculty, and staff.

We are committed to the full inclusion of all qualified individuals, including individuals with disabilities.

As part of this commitment, Montgomery College will ensure that persons with disabilities are provided reasonable accommodations.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date Wednesday, September 9, 2026

Thank you for your interest in working at Montgomery College!

In this portal, you can check the status of your submitted application(s) , apply to other positions at the college, withdraw your application(s), and update your contact information. If you have any questions, please contact the Office of Human Resources and Strategic Talent Management at 240-567-5353.