Administrative Aide II

Montgomery College; Germantown (MD); Hybrid; USD 32,000 - 40,000; Full time

Benefits offered by this job

Generous benefits package

Tuition assistance

Wellness programming

Job summary

Montgomery College is seeking an Administrative Aide II to support the Computer & Data Sciences department at the Rockville Campus. The role is full-time, with a Monday–Friday schedule and telework eligibility (1 day/week after probation).

The incumbent will handle office operations, budgeting, scheduling, webpages, and event coordination, while maintaining confidentiality and compliance. The position requires a high school diploma or GED and 3 years of related experience, with state-work

Qualifications

• High school diploma or GED including or supplemented by courses in word processing and office practices.
• Three years of progressively responsible experience performing general office and secretarial duties involving customer service.
• Knowledge of office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; basic mathematical computations; record keeping principles and procedures; and PC hardware and skill in using PC software and office applications.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Responsibilities

• Performs general administrative duties and ensures compliance with established policies and procedures regarding office services, College protocols, the college academic calendar and deadlines, and administrative requirements.
• Answers phones, opens and routes mail, types and creates various communications by typing from draft documents and subsequently proofs and edits the documents.
• Initial point of contact for the office, directs calls and walk-ins to appropriate staff or departments.
• Manages and maintains supervisor's schedule and calendar for scheduling of conference and room space; orders supplies through various vendors; hires, maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records, ensuring confidentiality where appropriate.
• Performs calculations or coding and enters data into appropriate systems.
• Manages one or more web pages for the academic or administrative area, which may include adding, modifying, or removing content as to reflect the organization’s programs and operations.
• Provides technical support by processing actions relating to the budget, personnel, or purchasing to include purchase requisitions and submitting the actions for the supervisor’s approval.
• Manages and coordinates departmental events, including but not limited to speaker series events, programming competitions for MC and K-12 students and hackathons or data challenges.
• May manage vendor contracts for building maintenance; communicate facility issues and coordinate and schedule all vendor deliveries.
• Assists in the training of lower-level staff or student workers.
• Manages priorities, projects and stakeholder needs simultaneously in a busy office environment.

Skills

Office support

English usage

Record keeping

PC software

Education

High school diploma or GED

Tools

Web content management

Job description

Job Description

Montgomery College, Rockville Campus, seeks candidates for a Full-time Administrative Aide II in the Computer & Data Sciences department. The work schedule is Monday – Friday 8:30am – 5:00pm. This is a Bargaining, non-exempt, grade 19 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. This position is eligible for telework (1) day a week after probation period. Telework eligibility and total days per week are subject to change based on the operational needs of the applicable unit/area. Montgomery College does not currently offer voluntary remote work or withhold payroll taxes for states outside of its tax reciprocity agreements. As a result, employees must reside in, and perform any approved telework from Maryland, Washington, DC, Virginia, West Virginia, Delaware, or Pennsylvania. Employees residing in other states at the time of hire are not eligible for telework until they have secured a permanent residence in one of the states listed above.

Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness.

Job Summary Here

The work involves providing administrative, technical, and support services to an academic or administrative unit and facilitating the administrative procedures related to the programs and services offered by the office.

Responsible for organizing and carrying out assigned office activities to include department events. Assigned administrative support tasks involve technical decisions regarding processing of actions (i.e., budget, personnel, purchasing); researching information in the files and providing the results to the supervisor; and/or, maintenance of unit financial records and web page(s).

The incumbent in this position communicates with others throughout the College and external entities to obtain and provide information, arranges appointments and staff schedules and organizes office routines; and speaks for the supervisor on matters on which the supervisor’s views are known, or as otherwise authorized.

Duties include but are not limited to:

• Performs general administrative duties and ensures compliance with established policies and procedures regarding office services, College protocols, the college academic calendar and deadlines, and administrative requirements.
• Answers phones, opens and routes mail, types and creates various communications (e.g. correspondences, flyers, letters, syllabi, tests, and/or reports) by typing from draft documents and subsequently proofs and edits the documents.
• Initial point of contact for the office, directs calls and walk-ins to appropriate staff or departments.
• Manages and maintains supervisor's schedule and calendar for scheduling of conference and room space; orders supplies through various vendors; hires, maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records, ensuring confidentiality where appropriate; attends meetings, takes summary notes and distributes notes and minutes; reviews and verifies information on forms and documents submitted to the academic or administrative department.
• Performs calculations or coding and enters data into appropriate systems.
• Manages one or more web pages for the academic or administrative area, which may include adding, modifying, or removing content as to reflect the organization’s programs and operations.
• Provides technical support by processing actions relating to the budget, personnel, or purchasing to include purchase requisitions and submitting the actions for the supervisor’s approval.
• Manages and coordinates departmental events, including but not limited to speaker series events, programming competitions for MC and K-12 students and hackathons or data challenges.
• May manage vendor contracts for building maintenance; communicate facility issues and coordinate and schedule all vendor deliveries.
• Assists in the training of lower-level staff or student workers.
• Manages priorities, projects and stakeholder needs simultaneously in a busy office environment.
• Performs other duties as assigned.

Required Qualifications:

• High school diploma or GED including or supplemented by courses in word processing and office practices.
• Three years of progressively responsible experience performing general office and secretarial duties involving customer service.
• The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
• Knowledge of office support procedures and practice; English usage to include spelling, grammar, writing styles and formats; basic mathematical computations; record keeping principles and procedures; and PC hardware and skill in using PC software and office applications.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Preferred Qualifications:

• Experience managing and organizing in-person, remote, and hybrid events

Hiring Range:

$23.05 – $28.81 hourly. Initial salary placement for new hires falls between the minimum and midpoint of the range and is based on relevant candidate experience and internal equity. The maximum salary for this position is $34.57 hourly.

Application Process:

• Click Here to apply online
• Cover letter required
• For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).
• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery College and may have earnings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or [e-mail]. We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

Wednesday, September 9, 2026