Remote Academic Admin & Transcription Specialist

NU National University; Pleasant Hill (CA); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Remote-first work perks

Job summary

National University in Pleasant Hill, CA is seeking a part-time Workplace Support Assistant (WSA) to provide administrative, transcription, and technology support to Dr. Coble Temple.

The role assists with teaching, advising, research, and daily coordination, acting as an extension of the faculty member’s communications and operations. Responsibilities include transcription, note-taking, data entry for student records, calendar management, and helping navigate academic systems such as

Qualifications

• Bachelor's Degree required.
• Strong transcription and typing accuracy.
• Proficiency in Microsoft Office and collaboration platforms.
• Excellent organizational skills and attention to detail.
• Ability to manage sensitive and confidential information.
• Experience working with students in an academic setting.

Responsibilities

• Provide transcription and communication support for faculty interactions with students, colleagues, field placements, internship programs, and professional organizations.
• Transcribe evaluations, recommendations, remediation plans, presentations, policies, procedures, dissertation feedback, IRB feedback, and other faculty-directed materials.
• Enter and maintain student information, grades, attendance records, evaluations, tracking sheets, and related academic documentation as directed by the faculty member.
• Assist with navigation and use of University and external systems, including but not limited to Time2Track, Express, Zoom, Slack, MeisterTask, Microsoft Office, APPIC, CAPIC, BAPIC, and similar platforms.
• Provide real-time voice interpretation, transcription, and note‑taking support during meetings and official interactions.
• Manage the faculty member’s calendar, communications, digital files, and follow‑up items.
• Prepare and format syllabi, forms, committee materials, fillable PDFs, and other instructional or administrative documents.
• Conduct periodic audits of advisee, trainee, intern, and course records and complete related tracking documentation.
• Assist with faculty, instructional, student‑record, and HR‑related paperwork.
• Perform other related transcription and administrative support duties as assigned.

Skills

Transcription

Typing accuracy

Communication

Organization

Confidential information handling

Education

Bachelor's Degree

Tools

Microsoft Office

Zoom

Slack

Time2Track

MeisterTask

Job description

National University in Pleasant Hill, CA is seeking a part-time Workplace Support Assistant (WSA) to provide administrative, transcription, and technology support to Dr. Coble Temple.

The role assists with teaching, advising, research, and daily coordination, acting as an extension of the faculty member’s communications and operations. Responsibilities include transcription, note-taking, data entry for student records, calendar management, and helping navigate academic systems such as