Academic Transcription & Admin Support Assistant

National-University; Pleasant Hill (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

National University in Pleasant Hill (JFKU Pleasant Hill Campus) seeks a part-time Workplace Support Assistant to provide administrative, transcription, and technology support for Dr. Coble Temple.

You will assist with transcription, data entry, calendar management, and coordination across teaching, advising, research, and administrative tasks. The role requires strong typing, Microsoft Office proficiency, and excellent organizational skills, with experience handling confidential information and

Qualifications

• Bachelor's Degree required.
• Strong transcription and typing accuracy.
• Proficiency in Microsoft Office and collaboration platforms.
• Excellent organizational skills and attention to detail.
• Ability to manage sensitive and confidential information.
• Experience working with students in an academic setting.

Responsibilities

• Provide transcription and communication support for faculty interactions with students and colleagues.
• Enter and maintain student information, grades, attendance, and evaluations.
• Assist with navigation of academic systems (Time2Track, Express, Zoom, Slack, MeisterTask, Microsoft Office, APPIC, CAPIC, BAPIC).
• Provide real-time voice interpretation, transcription, and note-taking during meetings and interactions.
• Manage faculty member's calendar, communications, and digital files; follow up on items.
• Prepare and format syllabi, forms, and committee materials; fillable PDFs.
• Conduct audits of advisee and course records and complete related tracking documentation.
• Assist with HR-related paperwork and other administrative duties.

Skills

Transcription

Typing accuracy

Communication skills

Organizational skills

Attention to detail

Confidential information handling

Learning multiple systems

Interpersonal skills

Education

Bachelor's Degree

Tools

Microsoft Office

Collaboration platforms

Job description

National University in Pleasant Hill (JFKU Pleasant Hill Campus) seeks a part-time Workplace Support Assistant to provide administrative, transcription, and technology support for Dr. Coble Temple.

You will assist with transcription, data entry, calendar management, and coordination across teaching, advising, research, and administrative tasks. The role requires strong typing, Microsoft Office proficiency, and excellent organizational skills, with experience handling confidential information and