Registrar Front Desk & Records Assistant

Talladega; Talladega (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Talladega College is seeking an Administrative Assistant for the Office of the Registrar. The role supports front‑line operations, maintains student records with strict confidentiality, and coordinates crucial academic processes in accordance with FERPA and college policies.

The position involves assisting with registration, transcript processing, degree audits, and routine reporting, while providing general administrative support to the Registrar and Academic Affairs.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 1–3 years of administrative, customer service, or higher education experience.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and DocuSign.

Responsibilities

• Front‑Office operations: first point of contact for inquiries; greet visitors and manage office email.
• Records management: maintain student files with confidentiality and accuracy in line with FERPA.
• Registration support: assist with course registration, add/drop, degree changes, and demographic updates.
• Transcript and credential processing: handle transcript requests, diploma orders, and enrollment verification letters.
• Graduation and degree audit support: assist with degree applications and coordination of graduation processes.
• Data entry and reporting: prepare routine statistics and verify data for reporting needs.
• Compliance and confidentiality: uphold FERPA and ensure secure handling of student information.
• Administrative support: scheduling, document prep, meeting coordination, and office tasks.

Skills

Communication

Attention to detail

Organizational skills

Multitasking

Independent work

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

DocuSign

Job description

Talladega College is seeking an Administrative Assistant for the Office of the Registrar. The role supports front‑line operations, maintains student records with strict confidentiality, and coordinates crucial academic processes in accordance with FERPA and college policies.

The position involves assisting with registration, transcript processing, degree audits, and routine reporting, while providing general administrative support to the Registrar and Academic Affairs.