Executive Assistant to the Dean & Academic Affairs

Talladega; Talladega (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Talladega College invites applications for a full-time Administrative Assistant to provide high-level executive, operational, and academic support to the Office of the Dean. The role includes confidential assistance to the Dean and program chairs, managing calendars, minutes, and communications.

The position also covers office operations, student support, fiscal processing, and accreditation-related tasks in a liberal arts setting. Strong MS Office and organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• Minimum of one year of progressively responsible administrative or office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and commitment to confidentiality.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational skills and attention to detail.

Responsibilities

• Serve as confidential assistant to the Dean and to the School’s chairs, directors, and coordinators.
• Manage the Dean’s calendar, correspondence, and meeting logistics; scheduling and follow-up.
• Prepare minutes for Dean meetings; archive and distribute to faculty and stakeholders.
• Draft, format, and proofread letters, memos, reports, and presentations for the Dean’s Office.
• Maintain confidentiality of faculty, staff, and student information.
• Greet faculty, students, and visitors; respond to inquiries by phone and email.
• Maintain filing systems and secure storage of records; coordinate mail.
• Coordinate office supplies and work orders; supervise work-study students.
• Support pre-registration and registration activities; assist with syllabi and advising documents.
• Provide front-line support to students and refer complex concerns to faculty/administrators.
• Support accreditation, assessment, and records processes; assist with reports.

Skills

MS Office

Written & Verbal Communication

Confidentiality

Organizational Skills

Time Management

Attention to Detail

Interpersonal Skills

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Jenzabar

Job description

Talladega College invites applications for a full-time Administrative Assistant to provide high-level executive, operational, and academic support to the Office of the Dean. The role includes confidential assistance to the Dean and program chairs, managing calendars, minutes, and communications.

The position also covers office operations, student support, fiscal processing, and accreditation-related tasks in a liberal arts setting. Strong MS Office and organizational skills are essential.