Regional Office & People Operations Lead

United States Digital Space LLC; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

United States Digital Space LLC in São Paulo is seeking an organized Office Manager in a hybrid role to bridge regional operations with our global People initiatives. You will oversee daily office operations, welcome employees and guests, manage vendors, and support local onboarding and programs.

This full-time role requires 3+ years in office management, professional fluency in English and Portuguese, and the ability to work in the office at least four days per week.

Qualifications

• 3+ years in office management, workplace operations, or People Operations.
• Fluent in English and Portuguese.
• Experience managing multiple priorities across office operations, vendors, and events.
• Ability to handle confidential information with discretion.
• Availability to work from the office at least four days per week.

Responsibilities

• Create a welcoming workplace experience for employees, guests, vendors, and visitors.
• Oversee daily office operations, facilities requests, safety compliance, and supplies.
• Manage relationships with external vendors and partner with IT, Security, and Facilities.
• Coordinate logistics for in-office meetings, offsites, celebrations, ERG activities, and volunteer events.
• Support regional onboarding and local HR processes, including right-to-work checks and paperwork.
• Manage local People administration and HR-related tasks including benefits, payroll support, and employee records.
• Serve as a point of contact for regional employees and support global People with local employee relations and lifecycle processes.
• Provide English–Portuguese translation and cultural guidance as needed.

Skills

Office management

People Operations

HR coordination

Vendor management

Event planning

Bilingual English/Portuguese

Job description

United States Digital Space LLC in São Paulo is seeking an organized Office Manager in a hybrid role to bridge regional operations with our global People initiatives. You will oversee daily office operations, welcome employees and guests, manage vendors, and support local onboarding and programs.

This full-time role requires 3+ years in office management, professional fluency in English and Portuguese, and the ability to work in the office at least four days per week.