Procurement & Workplace Operations Lead

United States Digital Space LLC; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

United States Digital Space LLC is seeking a Procurement and Workplace Operations Coordinator to manage day-to-day operations across our distributed office hubs. You will ensure locations are accessible, well-supported, organized, and ready for employees to use.

The role requires strong organization, proactive service, and the ability to coordinate with People, Finance, Legal, IT, and vendors. You will maintain trackers, handle access, procurement, and vendor relations while improving office

Qualifications

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Experience supporting distributed teams, coworking spaces, or flexible office models is preferred.
• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.
• Clear and effective communication across employees, vendors, and cross-functional teams.
• Strong follow-through in access control, requests, and vendor management.

Responsibilities

• Serve as the day-to-day point of contact for the company’s office hubs, ensuring locations are organized, functional, and employee-ready.
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions.
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location-specific requirements.
• Manage corporate mail intake, review, and distribution.
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events.
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.
• Serve as the primary contact for workplace vendors and building management.
• Identify opportunities to streamline workplace operations and improve office usage and employee experience.
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.
• Support purchase requests, vendor onboarding, renewals, and procurement documentation.
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

Skills

Organizational skills

Communication

Vendor coordination

Procurement knowledge

Problem-solving

Independent work

Tools

Slack

Google Workspace

Spreadsheets

Zip procurement system

Vendor management processes

Automation/AI tools (Zapier)

Job description

United States Digital Space LLC is seeking a Procurement and Workplace Operations Coordinator to manage day-to-day operations across our distributed office hubs. You will ensure locations are accessible, well-supported, organized, and ready for employees to use.

The role requires strong organization, proactive service, and the ability to coordinate with People, Finance, Legal, IT, and vendors. You will maintain trackers, handle access, procurement, and vendor relations while improving office