Regional Office & Operations Coordinator

Summit Line Construction, Inc.; Provo (UT); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

PTO starts day 1

401K immediate vesting

Medical plans

Dental Plan and Vision Plan

Life insurance

Paid Holidays

Pet Insurance

Employee discounts

EAP and Wellness Program

Job summary

Summit Line Construction, Inc. in Heber City, Utah, is seeking an Office Coordinator to support the Office Manager with daily regional office operations, onboarding, scheduling, payroll support, document control, and basic AP/AR functions.

This role ensures compliant timekeeping, accurate reporting, and timely financial transactions, while coordinating meetings, travel, and communications with field teams and leadership.

Qualifications

• Bachelor’s degree in Business, Finance, IT, or a related field.
• 5+ years of experience in business operations, process improvement, reporting/analytics, or a similar role.
• 2+ years of experience in leading people or cross-functional initiatives (supervisory experience preferred).
• Experience developing and maintaining SOPs/policies, coordinating change management, and delivering measurable process improvements.
• Experience building and maintaining dashboards and reports (KPIs) for leadership packets.

Responsibilities

• Provide administrative and operational support to the regional office and Office Manager.
• Assist with onboarding, safety orientations, and New Hire paperwork; ensure DOT compliance documentation is logged.
• Prepare payroll summaries and support timekeeping and wage changes for union staff.
• Schedule meetings, travel, and events; maintain calendars and distribute reminders and notes.
• Draft internal communications and serve as a communication liaison for staff and vendors.
• Organize and file documents for compliance, audits, and project records; monitor deadlines.
• Assist with AP/AR tasks, invoice submissions, and vendor payments tracking.

Skills

Analytical skills

Communication

Attention to detail

Stakeholder management

Multitasking

Education

Bachelor's degree in Business, Finance, IT, or related field

Tools

Procore

HCSS

DEdwards ERP

SharePoint

Smartsheet

Salesforce

Job description

Summit Line Construction, Inc. in Heber City, Utah, is seeking an Office Coordinator to support the Office Manager with daily regional office operations, onboarding, scheduling, payroll support, document control, and basic AP/AR functions.

This role ensures compliant timekeeping, accurate reporting, and timely financial transactions, while coordinating meetings, travel, and communications with field teams and leadership.