Construction Office & Onboarding Coordinator

Quanta-Services; Provo (UT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

PTO starting day 1

401(k) with employer match

Medical plans

Dental & Vision plans

Life insurance & disability

Paid holidays

Job summary

Summit Line Construction, a Quanta Services subsidiary, seeks an Office Coordinator to support the regional office in Heber City/Sandy/Provo area. You will help with onboarding, payroll, scheduling, documentation, and AP/AR tasks to ensure smooth operations for field teams.

The role emphasizes accuracy, collaboration, and compliance with project and HR systems, while supporting leadership with reliable operational data and reporting.

Qualifications

• 5+ years in business operations, process improvement, or compliance administration.
• 2+ years of supervisory or cross-functional leadership experience.
• Experience creating and maintaining SOPs and dashboards for leadership.
• Familiar with contractor/compliance platforms and project documentation.

Responsibilities

• Provide administrative and operational support to a regional office.
• Assist onboarding, safety orientations, and DOT compliance paperwork.
• Process payroll summaries and labor timekeeping with accuracy.
• Coordinate scheduling, travel, and event logistics for leadership.
• Maintain document control, audits prep, and compliance tracking.
• Support AP/AR activities and vendor invoice processing.

Skills

Office administration

Payroll support

Onboarding

Scheduling

Document control

Accounts payable/receivable

Communication

Data analysis

Education

Bachelor's degree in Business, Finance, Information Technology, or related field

Tools

MS Excel

SharePoint

Smartsheet

Procore

HFSS/DEdwards ERP

SQL (basic)

Job description

Summit Line Construction, a Quanta Services subsidiary, seeks an Office Coordinator to support the regional office in Heber City/Sandy/Provo area. You will help with onboarding, payroll, scheduling, documentation, and AP/AR tasks to ensure smooth operations for field teams.

The role emphasizes accuracy, collaboration, and compliance with project and HR systems, while supporting leadership with reliable operational data and reporting.