Office Operations Coordinator

Summit-Line-Constructio; Santa Teresa (NM); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

PTO starts day 1

401K employer match

Medical plans

Dental plan

Vision plan

Life insurance

Paid holidays

Pet insurance

Employee discounts

Job summary

Summit Line Construction is seeking an Office Coordinator to support the regional office operations, onboarding, scheduling, payroll, and document control. You will ensure timekeeping accuracy, maintain dashboards, and assist with AP/AR matters, reporting to the Office Manager and HR.

The role emphasizes compliance, cross-functional collaboration, and a proactive approach to supporting project and field teams across the western region.

Qualifications

• Bachelor’s degree in Business, Finance, Information Technology, or closely related field.
• 5+ years in business operations, process improvement, reporting/analytics, or compliance administration.
• 2+ years leading people or cross-functional initiatives (supervisory experience preferred).
• Experience developing and maintaining SOPs/policies, coordinating change management, and delivering process improvements.
• Experience building dashboards and regular leadership reporting (KPIs).

Responsibilities

• Assist with daily office functions and ensure tasks are completed on time.
• Maintain organized office supplies and coordinate vendor services.
• Schedule onboarding, safety orientations, and equipment setups for new hires.
• Prepare payroll summaries and track temporary wage changes for union employees.
• Maintain regional calendar, travel logistics, and event planning.
• Draft internal communications and ensure timely responses to inquiries.
• Organize and file employee, safety, and project documents for compliance.
• Assist with AP/AR processing and invoice management.

Skills

Analytical thinking

Written communication

Verbal communication

Detail orientation

Stakeholder management

Education

Bachelor’s degree in Business/Finance/IT

Tools

HCSs applications

Procore

DEdwards ERP

SharePoint

Smartsheet

Salesforce

Job description

Summit Line Construction is seeking an Office Coordinator to support the regional office operations, onboarding, scheduling, payroll, and document control. You will ensure timekeeping accuracy, maintain dashboards, and assist with AP/AR matters, reporting to the Office Manager and HR.

The role emphasizes compliance, cross-functional collaboration, and a proactive approach to supporting project and field teams across the western region.