Construction Office Coordinator: Admin & Onboarding

Summit Line Construction; Provo (UT); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

PTO from day 1

401K immediate vesting

Medical plans

Dental plan

Vision plan

Life insurance

Holiday pay

Pet Insurance

EAP and Wellness program

Job summary

Summit Line Construction, a premier utility contractor, seeks an Office Coordinator to support regional operations from our Utah offices. You will assist the Office Manager with daily admin tasks, onboarding, payroll support, document control, and timekeeping, ensuring timely processing and compliance.

A Bachelor’s degree and 5+ years in operations are preferred, with Power BI and Excel proficiency. We offer a strong benefits package.

Qualifications

• 5+ years in business operations, analytics, or compliance administration.
• 2+ years leading people or cross-functional initiatives.
• Experience developing SOPs and driving process improvements.
• Experience building dashboards and recurring leadership reports.

Responsibilities

• Provide administrative and operational support for a regional office.
• Handle onboarding, safety orientations, and DOT paperwork logging.
• Prepare payroll summaries and track timesheets for field crews.
• Schedule meetings, travel, and key deadlines; manage calendar.
• Draft internal comms and liaise with clients/vendors in manager's absence.
• Organize documentation for audits; ensure compliance and deadlines.
• Assist with project invoicing, billing deadlines, and AP/AR processing.

Skills

Analytical thinking

Problem solving

Written communication

Verbal communication

Attention to detail

Stakeholder management

Multitasking

Education

Bachelor’s degree in Business, Finance, Information Technology, or related field

Tools

Excel

Power BI

SharePoint

Smartsheet

SQL

Procore

Edwards ERP

Job description

Summit Line Construction, a premier utility contractor, seeks an Office Coordinator to support regional operations from our Utah offices. You will assist the Office Manager with daily admin tasks, onboarding, payroll support, document control, and timekeeping, ensuring timely processing and compliance.

A Bachelor’s degree and 5+ years in operations are preferred, with Power BI and Excel proficiency. We offer a strong benefits package.