People Operations Specialist

Summit Line Construction, Inc.; Heber (UT); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

PTO starts day 1

401K employer match

Several medical plans

Dental Plan

Vision Plan

Life insurance

Short term & long term disability

Paid Holidays

Pet Insurance

Employee discounts, EAP and Wellness

Identity Theft Protection

Job summary

Summit Line Construction, headquartered in Heber City, Utah, seeks a People Administrator to manage onboarding, data entry, compliance, and employee records across the lifecycle. This role supports regional teams and ensures audit-ready documentation while maintaining confidentiality.

The position covers onboarding/offboarding, drug/alcohol testing coordination, I-9 tracking, and payroll data integrity, with opportunities to contribute to process improvements.

Qualifications

• Basic understanding of People principles, practices, and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive information with confidentiality.
• High level of attention to detail and accuracy.
• Experience managing calendars, meetings, tasks, and deadlines.
• Familiarity with People software and Applicant Tracking Systems (ATS) is a plus.

Responsibilities

• Support People systems by entering and updating employee information, including new hires, employee status changes, terminations, and employment verifications.
• Accurately maintain digital employee files using standardized naming conventions and retention policies.
• Conduct Quality Assurance (QA/QC) reviews of onboarding packets, employee change forms, and personnel documentation to ensure compliance with internal SOPs and legal requirements.
• Track and escape missing or incomplete documentation prior to payroll or compliance deadlines
• Assist with internal and external audits by maintaining organized, audit-ready records.
• Process employment-related documentation requests including Verifications of Employment (VOEs), wage audits, unemployment claims, garnishments, and other compliance inquiries.
• Ensure confidentiality, integrity, and security of employee information at all times.
• Generate reports as requested to support People Operations initiatives and continuous improvement efforts.
• Process and validate new hire documentation.
• Coordinate and schedule pre-employment and compliance-related drug and alcohol testing.
• Process termination records.
• Ensure completion of final documentation, benefit removals, required notices, and proper record archiving.
• Support I-9 verification tracking and documentation audits.
• Serve as an administrative point of contact for assigned regions, departments, or internal stakeholders.
• Respond to documentation and process-related inquiries from managers and office administrators.
• Provide cross-regional backup support during high-volume periods.
• Identify recurring documentation or process issues and communicate improvement opportunities to leadership.
• Participate in administrative projects, system updates, and process improvement initiatives as assigned.
• Support payroll processing by ensuring employee data is accurate, complete, and updated in People systems.
• Partner with payroll and People Operations to resolve discrepancies related to onboarding paperwork, employee changes, or terminations.
• Ensure employee records are current and compliant prior to payroll deadlines.

Skills

People principles

MS Office

Organization

Communication

Confidentiality

Attention to detail

Calendar management

ATS familiarity

People software

Job description

Summit Line Construction, headquartered in Heber City, Utah, seeks a People Administrator to manage onboarding, data entry, compliance, and employee records across the lifecycle. This role supports regional teams and ensures audit-ready documentation while maintaining confidentiality.

The position covers onboarding/offboarding, drug/alcohol testing coordination, I-9 tracking, and payroll data integrity, with opportunities to contribute to process improvements.