Regional Office Administrative Specialist

Utility Lines Construction Services, LLC; Donaldsonville (LA); In loco; USD 19.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health benefits

Paid time off

Retirement benefits

Descrizione del lavoro

Utility Lines Construction Services, LLC seeks a dependable Field Clerical to support the Regional Office Manager with daily clerical tasks, meetings, travel arrangements, and inquiries. This role handles confidential personnel information as needed.

Responsibilities include project administration, weekly supervisor reports, secretarial duties, data entry, mail distribution, and document preparation for proposals.

Competenze

• High school diploma or equivalent required.
• Strong MS Office (Word, Excel, PowerPoint, Outlook) skills.
• Good planning, analysis, and organizing abilities.
• Ability to meet deadlines and adapt to change.
• Confidential information handling and discretion.

Mansioni

• Supports Regional Office Manager and other management staff in daily clerical needs.
• Organizes meetings, appointments, and travel arrangements; sends reminders as needed.
• Handles inquiries, work requests, and employee information when applicable.
• Project administration – ensures deadlines and requirements are met.
• Assists management with weekly production reports (e.g., Supervisor Reports).
• Performs secretarial duties including typing, data entry, photocopying, mailing, scanning, and faxing.
• Maintains office supply inventory and orders monthly.
• Answers and routes phone calls; manages regional mail, email, FedEx, and fax.
• Downloads/uploads documents for proposals/bids and prepares bid packages.
• Maintains a professional work area and supports a team environment.
• Completes other duties assigned by management.

Conoscenze

Planning & organizing

Attention to detail

Prioritization

Attendance

Discretion / confidentiality

Time management

Formazione

High school diploma or equivalent

Strumenti

Adobe

Microsoft Word

Excel

PowerPoint

Outlook

Descrizione del lavoro

Utility Lines Construction Services, LLC seeks a dependable Field Clerical to support the Regional Office Manager with daily clerical tasks, meetings, travel arrangements, and inquiries. This role handles confidential personnel information as needed.

Responsibilities include project administration, weekly supervisor reports, secretarial duties, data entry, mail distribution, and document preparation for proposals.