Regional Field Office Admin Specialist

Asplundh Tree Expert, LLC; Greensburg (Westmoreland County); On-site; USD 21,000 - 30,000; Full time

Job summary

Asplundh Tree Expert, LLC is seeking a Field Clerical assistant to support regional management with daily administrative tasks in Greensburg, PA. You will organize meetings, manage travel arrangements, and handle inquiries while maintaining confidential records and ensuring timely production reports.

The role requires strong MS Office skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Evening/weekend travel may be required occasionally.

Qualifications

• Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.
• Knowledge of office and business practices, equipment, and procedures.
• Must possess good planning, analysis, and organizing skills.
• Able to react to change productively and meet short deadlines.
• Able to pay close attention to details and identify/correct mistakes.
• Good and consistent attendance.
• Ability to keep confidential information private.
• Able to effectively manage competing priorities.

Responsibilities

• Supports Regional Office Manager and other management staff in daily clerical needs.
• Organizes meetings, appointments, and travel arrangements; sending reminders as needed.
• Handles inquiries, work requests and employee personnel information.
• Project administration – ensures deadlines and requirements are met.
• Assists management with weekly production reports (e.g., Supervisor Reports).
• Performs secretarial duties for the region management team (typing, data entry, photocopying, mailing, scanning, faxing).
• Maintains office supply inventory and orders monthly.
• Answers, directs, and makes phone calls for the region.
• Receives, sorts, and distributes incoming mail, email, FedEx and fax.
• Downloads/Uploads necessary documents for proposals/bids to clients and prepares bid packages.
• Maintains a professional work area (conference room, front desk, waiting area, supplies).
• Provides support to help the facility and personnel function as a team environment.
• Completes all other duties assigned by management.

Skills

Adobe

Microsoft Word

Excel

PowerPoint

Outlook

Planning

Organizing

Attention to detail

Time management

Education

High school diploma or equivalent

Job description

Asplundh Tree Expert, LLC is seeking a Field Clerical assistant to support regional management with daily administrative tasks in Greensburg, PA. You will organize meetings, manage travel arrangements, and handle inquiries while maintaining confidential records and ensuring timely production reports.

The role requires strong MS Office skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Evening/weekend travel may be required occasionally.